TENDER NO. 12/12/DDU/Packaging/2007.

HIRING OF CREATIVE AGENCY FOR CHANNEL PACKAGING OF URDU CHANNEL OF DOORDARSHAN

PRASAR BHARATI

(BROADCASTING CORPORATION OF INDIA)

DD (URDU)

DOORDARSHAN BHAWAN,

COPERNICUS MARG,

NEW DELHI – 110001.

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Ref NO. ……………………. Dated…………………

To,

M/s ……………………….

……………………………

INVITATION TO BID

On behalf of the President of India, sealed tenders in duplicate are invited by this Organization in the prescribed Bid forms at Appendices, 2 to 8 of Instructions to Bidder’ enclosed at Annexure I. The details of the tender are given in the schedule below.

1.1 1.1 TenderNo.12 /12/DDU/Packaging /2007.

1.2 Description of Services: As per Annexure-III.

1.3 Tender Fee: Rs. 1000

1.4 Ernest Money

Rs. 10000

1.5 Bid Bond/ Bid Validity

1. Bid Bond valid upto: 60 days beyond bid validity.

2. Bid Validity upto: 120 (One hundred & twenty) days from the date of opening of Technical Bid.

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Performance Bank Guarantee Security Deposit: Required as per Appendix to Annexure-II (General Terms and Conditions).

(i) As Per specifications:

(ii) Correspondence Address:

Correspondence Address:

Important Instruction:

The Tender will be governed by the “Instruction to the Bidder” as per Annexure-I, “General Terms and Conditions” placed at Annexure-II and Technical Specifications” at Annexure-III. The contract will also be governed by the conditions set out in DGS&D 68 (Revised). Deviation/Exceptions to the clause, if any, should be explicitly recorded as a separate Annexure (Appendix 5 to Annexure-I) to your offer, failing which all the clauses shall be deemed to have been accepted by you.

Two Bid Systems shall be followed for this tender. Tenderers should take due care to submit tenders in accordance with requirement in sealed covers as specified in clause 2 of “Instruction to Bidders” (Annexure-I) Bid evaluation criteria at Annexure-III shall be the basis for evaluation of tenders. The technical and commercial bid should be submitted in separate sealed cover.

(Subhash Kumar)

Section Officer (PG-VIII)

DG: DOORDARSHAN

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LIST OF ANNEXURES

Annexure I

1. INSTRUCTIONS TO BIDDERS

Appendix 1 : Bid Documents Acknowledgment Form

Appendix 2 : Bid Submission Form and Agreement

Appendix 3 : Bid Bond Bank guarantee Proforma

Appendix 4 : Check List

Appendix 5 : Exception/Deviations Proforma

Appendix 6 : Past: Services Proforma

Appendix 7 : Bidders Information Proforma

Appendix 8: Authorization Letter for attending tender opening

II. GENERAL TERMS AND CONDITIONS.(GTC)

Appendix to Annexure II : Proforma for Bank Guarantee for Performance Bond

Annexure III

DESCRIPTION OF SERVICES, TECHNICAL SPECIFICATIONS, ETC.

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ANNEXURE-I

INSTRUCTION TO BIDDERS

(Please sign each page of these conditions and send it with your offer)

PREPARATION OF TENDER

(I) Bid shall be submitted in the prescribed proforma as per appendices 2 to 8. The Bid duly filed in and signed should be returned intact whether you are quoting for any item or not. When items are not being tendered for, the corresponding space should be defaced by some such words as "Not quoting".

(II) In the event of the space on the Bid being insufficient for the required purpose, additional pages may be added. Each such additional page must be numbered consecutively, showing the Tender Number and duly signed. In such cases, reference to the additional page must be made in the tender form.

(III) The Bid referred to above, if not returned or if returned but not duly filled in, will be liable to result in rejection of the tender.

(IV) Bidders are advised in their own interest to ensure that all the points brought out in the check list enclosed at Appendix 4 are complied with in their offer failing which the offer is liable to be rejected.

(V) The bids can only be submitted in the name of the bidder in whose name the bid documents are issued. The tender papers shall be filed in and complete in all respects shall be submitted together with requisite information and Annexures. It shall be complete and free from ambiguity, change or interlineations.

The bidder's tender and any annotations or accompanying documentations shall be in English -language.

Bidders should indicate at the time of quoting against this tender their full postal and telegraphic/telex/E-mail addresses and also similar informations in respect of their authorized agent(s) in India, if any.

Bidders shall sign their proposal with the exact name of the firm to whom the contract is to be issued. The tender shall be duly signed and sealed by an executive officer of the bidder's organization.

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Each tender shall be signed by a duly authorised officer and in the case of a corporation the same shall be sealed with the corporation seal or otherwise appropriately executed under seal.

Bidder shall clearly indicate their legal constitution and the person signing the tender shall state his capacity and also source of his ability to bind the bidder.

The power of attorney or authorization or any other document consisting of adequate proof of the ability of the signatory to bind the bidder, shall be annexed to the tender. This Organisation may reject outright any tender unsupported by the adequate proof of the signatory's authority. In the case of consortium the Indian Bidder can submit bids on behalf of the consortium alongwith Memorandum of Understanding (MOU) giving the details of MOU.

The other members can participate in technical discussion and sign the minutes of such discussions. In the event said work having to be performed by a person/firm who is not member of the said consortium, the tenderer shall also specifically indicate the details name and address of such person/firm and shall be accompanied by valid proof of authority drawn in favour of consortium to bind such person/firm.

(VI) It must be ensured that each page of the tender including terms and conditions and Bid Evaluation Criteria (Annexures I, II, and III) are signed by bidder and returned to this office alongwith offer.

DELIVERY OF TENDER

2.1 The tender will be on the basis of "Two bids system" and offers are to be submitted in duplicate sealed covers. The first inners sealed cover will contain "Technical Bids" and having all details including the list of equipment to be supplied but with price column blanked out. There will be no mention of price anywhere in the "Technical Bid" and Earnest money/Bid Bond will also be sent in above first inner cover. This cover will clearly be superscripted with "Technical bid" alongwith tender number and item description. The second sealed inner cover will contain all the commercial details of the bid and will be clearly superscribed with "commercial Bid" alongwith tender number. These two covers shall be put into an outer cover and sealed. The outer cover should duly bear the tender number and date of closing/opening prominently underlined alongwith the address of this office.

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If on the basis of technical evaluation clarification is sought the bidder if considers it necessary to change the prices quoted by him the revised bids in respect of all the items would be sent by the bidder in a sealed cover clearly superscribed a "Revised commercial Bid” which will be opened at the same time as the original commercial bid and only revised commercial bid will be taken into account for the BID Evaluation.

All GTC attached with the invitation to tender are sacrosanct for considering any offer as a complete offer. It is therefore, important that all documents duly completed and signed are returned with your offer.

2.2 The right to ignore any offer which fails to comply with the above instructions is reserved. Only one tender should be included in one cover.

2.3 Your offer must reach this office not later than the time specified in the tender document . On the notified date of closing of the tender. Offers sent by hand delivery should be put in the tender Box at this office at specified time & date. All outstation tenders, if sent by post, should be sent under registered cover.

2.4 Any change in quotation after opening of tender WILL NOT BE CONSIDERED.

2.5 This organisation will not be responsible for the loss of quotation or for the delay in postal transit.

2.6 Tenderer is advised in his own interest to ensure that his offer reaches this office well before the closing date and time of the tender as the offers received after the closing date and time of the tender will not be considered.

2.7 TELEX/TELEGRAPHIC/TELEFAX/E.Mail offers, whether received directly by this organisation submitted by the local agents, in India, will not be considered.

3. VAGUE AND INDEFINITE EXPRESSION

Tenders qualified by vague and indefinite expressions such as "subject to immediate acceptance" or "Subject to prior sale" etc. will not be considered.

4. VALIDITY PERIOD OF OFFER

4.1 The Tender shall be valid for acceptance for the period as indicated in the "Invitation to Bid" (hereinafter referred to as validity period) and shall not be withdrawn on or after the opening of tenders till the expiration of the validity period or any extension thereof.

The offers of these Service Provider who have not kept the validity open till the period stipulated in the tender will be treated as un-responsive and will be ignored without making any back reference.

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4.2 The tenderer will undertake not to vary/modify the tender during the validity period or any extension thereof.

5. OPENING OF TENDERS

5.1 The tender will be opened at the time specified in the tender document, on the date of opening indicated in the "Invitation to bid." The tenderer or his authorised representative may be present at the time of opening of tender on the specified date, but a letter in the form annexed as Appendix-8 hereto must be forwarded to this office along with tender document and a copy of this letter must be produced in the office by the person attending the opening of tender. Unless this letter is presented by him he may not be allowed to attend the opening of tender.

5.2 In case of unscheduled holiday on the closing/opening day of tender, the next working day will be treated as scheduled prescribed day of closing/opening of tender, the time notified remaining the same.

6. PRICE

The price quoted must be firm any change or modification to the offer after opening of the tender will not be considered at all. All fees, registration, taxes, levies, service charges etc. shall be borne by the bidder unless specifically agreed to in writing by this organisation Further, post tender negotiations are also banned except in the case of negotiation with the L-I(i.e. lowest tenderer).

7. Acceptance of offer by Telex/Telegram/Fax:

Acceptance by the Organisation may be normally communicated by telex/Telegram/Fax. In case where acceptance is communicated by telegram/telex/fax the regular contract will be forwarded as soon as possible but the instructions contained in the telegram/telex/Fax should be acted upon immediately. The successful bidder will have to sign an MOU with Doordarshan within 7 days of issue of acceptance of offer. With the issue of telegram/telex/Fax of acceptance the contract shall be deemed to have concluded. Contract shall mean and include the invitation to tender/instructions to tenderers, tender, acceptance of tender and the MOU in particulars and the general and special conditions specified in the acceptance of tender.

8. Specifications:

1. The tenderer must note that his offer, will be rejected in case the tender stipulations are not complied with strictly or the services offered do not conform to the required specifications indicated therein. The lowest tender will be determined from among those tenders which are in full conformity with the required specifications.

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9. Bid Bond/Earnest Money/Security Deposit/Performance Bond:

9.1.1. Earnest Money/Bid Bond

9.1.2 The bidders must enclose with their technical bid, Earnest Money in the form of FDR, Bank Draft/Bank Guarantee of a schedule Bank, in case of Indian supplier or Bank guarantee/Demand Draft in equivalent freely convertible foreign currency in case of foreign supplier, in favour of PBBCI, DIRECTORATE GENERAL: DOORDARSHAN, NEW DELHI or in lieu thereof bid bond in the enclosed Performa at appendix 3, from an Indian Public Sector Bank & rate specified in clause 5 of Invitation to Bid. In case Bank Guarantee is obtained from the foreign Bank it should be guaranteed by an Indian Public Sector bank and must be governed by Indian Laws subject to jurisdiction of court of New Delhi. The bid bond should initially be valid upto 60 days beyond period of Bid validity.

9.1.3 Offers without Earnest Money/Bid Bond of shorter validity will be ignored.

9.1.4 The Earnest money/bid bond deposited by the tenderer shall be forfeited by this Organisation in the following events:

a) If tender is withdrawn during the validity period or any extension thereof.

b) If tender is varied or modified in a manner not acceptable to this Organisation during the validity period or any extension of the validity duly agreed by the bidder.

c) If a tenderer, whose tender has been accepted, fails to furnish Security deposit, performance bank guarantee within 7 (Seven) days before the expiry of bank guarantee bid bond.

9.1.5 The earnest money/bid bond of unsuccessful bidders will be returned on finalisation of the tender. The earnest money/Bid Bond of successful bidder will be returned on receipt of security deposit/performance bond.

9.2 Security deposit/Performance Bond.

The successful bidder, within 7 (Seven) days of the receipt of order/advance order/letter of intent, will be required to send security deposit in the form of crossed bank draft in favour of PBBCI, DIRECTORATE GENERAL: DOORDARSHAN, NEW DELHI or in lieu thereof Performance Bond for the amount as indicated in the "Invitation to Bid".

10. Transfer of Tender documents.

The tender is non-transferable.

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11. Correspondence

(1) Our e-mail address is "fsheheryar@gmail.com".

(2) All correspondence from tenderer/shall be made to the organisation (by name) who has issued this tender.

(3) All correspondence shall bear reference to tender No./Purchase Order.

12. UNSOLICITED POST TENDER MODIFICATION

In case certain clarifications are sought by this Organisation after opening of tenders, then the reply of the bidder should be restricted to the clarifications sought. Any bidder who modifies his bid (including a modification which has the effect of altering the value of his offer) after the closing date without specific reference by this Organisation shall render the bid liable to be ignored and rejected without notice and without further reference to the bidder. Canvassing in any form by the bidders shall also render the bid liable to be ignored and rejected without notice and without further reference to the bidder.

13. Clarification in respect of Incomplete offers.

This Organisation has to finalise its service proposal within a limited time schedule. Therefore, it may not be feasible in all cases for this Organisation to seek clarifications in respect of incomplete offers. Prospective bidders are advised to ensure that their bids are complete in all respects and conform to our terms and conditions and Bid Evaluation Criteria of the tender. Bids not complying with this Organisation's requirements may be rejected without seeking any clarifications.

14. Income Tax Liability

The bidder will have to bear all Income Tax liability both corporate and personal tax.

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15. The Tenderer shall provide following information:

(i) Number of qualified persons and total employees etc.

(ii) Details of latest income tax clearance.

(iii) Sales tax registration.

(iv) PAN.

16. Tender Fee

16.1 Tender Fee to be paid is as indicated in the invitation to Bid.

16.2 The offers will not be considered without Tender Fee.

16.3 Refunds of Tender Fee.

In the event a particular tender is cancelled, the tender fee will be refunded to the concerned bidder- if a request to this effect is received from the concerned bidder.

17. Evaluation/Scrutiny of Bids.

Technical/commercial bids shall be undertaken in accordance with the prescribed procedure by a committee of the Organisation, duly constituted for this purpose. The technical evaluation would be based on (i) assessment of technical capability of tenderer (ii) capability of tenderer to effect services on the basis of record in preceding two years. (iii) past record of timely and good quality services by the tenderer in preceding two years and (iv) Bid Evaluation Criteria indicated in Annexure III .

18. Employment by firms to officials of this Organisation.

Firms/companies who have or had business relations with the Organisation, are advised not to employ serving employees of this Organisation without its prior permission or within the initial two year period after the retirement/resignation/severance from the service without specific permission of this Organisation. This Organisation may decide not to deal with such firms who fail to comply with the above advice.

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APPENDIX-1

PROFORMA FOR BIDDERS TO ACKNOLEDGE THE BID DOCUMENT

Dated:

Dear Sirs,

We hereby acknowledge receipt of a complete set of Bid Documents pertaining to procurement of ________________________ against.

_____________________________________________________________

We have noted that the closing date for receipt of the tender by you is the time specified in the tender document and opening at specified time and date.

We guarantee that the contents of the above said Bid Package will be kept confidential within our company and text of the said package shall remain the property of your Organisation and that the said documents are to be used only for the purpose intended by your Organisation.

Our address for further correspondence on this tender will be as under:

___________________________

Yours faithfully

Telex No.

Telephone No.

E-Mail No.

Personal Attention of :

(If required)

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APPENDIX-2

Bid Submission Form and Agreement

TENDER NO.

Name of the Organisation

Dear Sirs,

1. I/We hereby offer services detailed in schedule hereto or such portion thereof as you specify in the Acceptance of Tender at the price given in the said schedule and agree to hold this offer open till ..........................I/We shall be bound by the communications of acceptance dispatched within the prescribed time.

2. I/We have understood the "Instructions to Bidders", the instructions to the tenderers and accepted the conditions of the contract. I/We have thoroughly examined the specification and My/Our offer is strictly in accordance with the requirements.

3. The following pages have been added to and form part of this tender.

4. Agreement at Appendix 2A on purchase of Tender documents and submission of Tender has been duly signed and returned herewith.

Yours faithfully,

Signature of Tenderer

Address

Dated

Signature of witness

Address

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APPENDIX-2A

AGREEMENT

TENDER No.

The President of India

Prasar Bharati,

(Broadcasting Corporation of India)

Directorate General Doordarshan,

Doordarshan Bhawan,

Copernicus Marg,

New Delhi-110001.

Sub:- PURCHASE OF TENDER DOCUMENTS

Ref:- TENDER NO.

Prasar Bharati, (Broadcasting Corporation of India) Directorate General Doordarshan, acting on behalf of the President of India and the Tenderer agree that the Notice inviting Tenders (NIT) is an offer made on the condition that the Tender would be kept open in its original form without variation or modification for a period as mentioned in the invitation to bid the last date for the receipt of tenders stated in the N.I.T. AND THE MAKING OF THE TENDER SHALL BE REGARDED AS AN UNCONDITIONAL AND ABSOLUTE ACCEPTANCE of this condition of the N.I.T. we further agree that the contract consisting of the above conditions of N.I.T. as the offer and the submission of Tender as the Acceptance shall be separate and distinct from the contract which will come into existence when tender is finally accepted by this Organisation. The consideration for this separate initial contract proceeding the main contract is that this Organisation is not agreeable to sell the N.I.T. to the Tenderer and to consider the tender to be made except on the condition that tender shall be kept open for 45 days after the last date fixed for the receipt of tenders and the Tenderer desires to make tender on this condition after entering into this separate initial contract with this Organisation. This Organisation promised to consider the tender on this condition and the tenderer agrees to keep the tender open for the required period. These reciprocal promises form the consideration for this separate initial contract between the parties.

If Tender fails to honour the above terms and conditions this Organisation shall have unqualified, absolute and unfettered right to encash the bank guarantee for bid bond submitted on this behalf.

Yours faithfully,

on behalf of the President of India

(One copy of this agreement duly signed must be returned alongwith the Technical Bid)

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APPENDIX-3

PROFORMA OF BANK GUARANTEE FOR BID BOND

Bank Guarantee No.____________________

Ref:-

To,

The President Of India,

Prasar Bharati,

(Broadcasting Corporation of India),

Dg: Doordarshan,

Doordarshan Bhawan,

New Delhi-110001.

Dear Sirs,

Whereas the PRASAR BHARATI (BCI), DG: DOORDARSHAN, DOORDARSHAN BHAWAN, NEW DELHI-110001 having its head office at address of the organisation, New Delhi, India 110001 (hereinafter called the organisation) which expression shall, unless repugnant to the context or meaning thereof, include all its successors, administrators, executors and assignees has on behalf of the President of India floated a Tender No.______________________________________________________________ and M/s ____________________________________________________________ having Registered/head office at __________________________________ (Hereinafter called the "Tenderer" which expression shall, unless repugnant to the context or meaning thereof, mean and include all its successors, administrators executors and assignees) have submitted a quotation Reference No. __________________ and tenderer having agree to furnish as a conditions precedent for participation in tender as unconditional and irrevocable bank guarantee of Rs./US Dollar_______________________________________________________(Rupees/US Dollar _________________________________________________ Only) for the due performance of tenderer/'s obligations as contained in the terms of the Notice inviting Tenders (NIT) and other terms and conditions contained in the Tender Documents supplied by the Organisation specially the conditions that (a) tenderer shall keep his tender open for a period of______ days, i.e, from ________________ to _____________ or any extension thereof, and shall not withdraw or modify it in a manner not acceptable to the Organisation(b) the tenderer will execute the contract, if awarded, and shall

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furnish performance guarantee in the format prescribed by the Organisation within the required time. The tenderer has absolutely and unconditionally accepted this conditions. The Organisation and the tenderer have agreed that NIT/tender document is an offer made on the condition that the tender, if submitted would be kept open in its original form without variation or modification in a manner not acceptable to the Organisation for a period of

______________________days, i.e., from _________________ to (____________)or any, extension thereof and that making of the tender itself shall be regarded as an uncondition and absolute acceptance of the conditions, contained in NIT and the tender documents. They have further agreed that the contract consisting of